Using conditions day & week passes @ Werkplek050

1. Flex work places
Werkplek050 offers a day pass, one week pass or a two week pass (access for a fixed period of time) to a fully furnished office space with access to flexible workstations at Hereplein 4 in Groningen, located on the second floor. Users may utilize one designated “flex desk” at a time between 09:00 and 18:00 (Monday till Friday), choosing their preferred day. However, splitting these days into partial uses is not permitted.
Includes are the utilities, WiFi, and coffee/tea, electricity and gas.

2. Meetingrooms
Werkplek050 provides two meetingrooms that can be used according to our fair-use policy. With a daypass it is not allowed to use our meetingrooms, only for incidental calls.

With a week pass or two week pass, User can book the meetingroom in advance with our bookingsystem (provided by the admin beforehand). Also it is possible to use the meetingrooms in this case if the room is empty. Advanced bookings have however priority.

3. Usage
The flexible workspace and physical office spaces may only be used for office purposes. It is prohibited to keep animals in the building.

4. Costs
User pays a fee of 25,00 euro’s excl. 21% VAT for a daypass.
User pays a fee of 45,00 euro’s excl. 21% VAT for a weekpass.
User pays a fee of 75,00 euro’s excl. 21% VAT for a twoweekpass.

5. Upon Use of the Flexible Workspace
The customer must keep the furnishings of the flexible workspaces and offices in their original condition, following the inventory list. Any damage caused by the customer or their guests is the customer’s responsibility. Flexible workspaces are not a substitute for a full-time office and must be cleared daily.

6. Office furniture and equipment
It is prohibited to install other furniture, office equipment, cables, IT or telecommunications equipment and connections in the office space without prior written permission from Werkplek050. In addition, it is prohibited to install kitchen equipment in the kitchen without prior written permission from Werkplek050.

7. Openingtimes, access and keys
User can access the coworking space when staff or members are present, typically on weekdays from 09:00 to 17:00. Werkplek050 can not guarantee these opening- and closingtimes, because the members of Werkplek050 typically open and close the coworkspace. However, our openingtimes are mostly very accurate. In case of closed doors you will recieve a partial refund of the time access cannot be given. For daypasses you will recieve a full refund in case the building is closed beforehand.

8. Legal rules
The User will comply with all laws, regulations and decisions that apply to it or its business operations. The User may not act unlawfully. The User must refrain from doing anything that could hinder, damage, cause nuisance or annoyance to the use of it by others and Werkplek050, or result in an increase in insurance premiums, or cause loss and damage to Werkplek050, the owner. of the building or other stakeholders.
The user is also obliged to use the flexible workspace in such a way that:
• there is only temporary, business use
• does not violate the law, any regulation or other government regulations, in particular, but not limited to, safety and noise regulations;
• no nuisance or inconvenience is caused to neighbors of the part of the object or other surroundings temporarily used;
• no damage occurs to the object provided for use and the facilities installed therein;
• no drugs (soft/hard) are used, traded, grown or present in the object (without prejudice to the provisions of criminal law);

9. House rules
The User must adhere to the house rules of Werkplek050 that apply to the use of the office. The House rules are attached at the bottom of this contract.

10. Consequences of late payment
If the User fails to pay on time, a 3% penalty per month (minimum €10) will apply automatically, without notice. Each started month counts as a full month. Werkplek050 retains the right to demand full payment or claim additional compensation.
If payment is not made within 30 days of a written reminder, Werkplek050 may terminate the contract immediately. The User must then vacate the space with all belongings upon first notice or allow Werkplek050 to reassign it.

11. Access to the accommodation/office space
Werkplek050 always has access to the office space. Werkplek050 will at all times maintain confidentiality regarding the User’s business operations and observe any safety regulations required by the User.

12. Commencement of agreement
If, for whatever reason, Werkplek050 is unable to provide the agreed (flexible) workplaces at the start of the agreement, Werkplek050 is not liable nor can Werkplek050 be held liable for this. However, the User has the right to terminate the agreement with immediate effect without being liable for damages. If the User does not terminate the agreement with immediate effect, payment of the basic amount will be suspended until the (flexible) workplaces can be made available to the User.

13. The nature of the agreement
This agreement is a service contract, emphasizing its service-based nature. Disputes will be interpreted strictly per its terms. The User has no eviction protection and may not transfer rights or allow third-party use without Werkplek050’s permission, except for affiliated companies. Werkplek050 may transfer its rights and obligations at any time.

14. Disclaimers, Damage, and Liability
User Indemnification
The User must indemnify Werkplek050, its staff, related companies, and agents against all claims, damages, losses, and costs resulting from:
• Death or injury occurring within the office space used by the User.
• Third parties allowed access by the User, including the User’s personnel and any individuals for whom the User is liable.
• Fines imposed on Werkplek050 due to actions or negligence of the User.
• Damage to the User’s or third parties’ persons or property, as well as claims from third parties in this regard. The User must obtain adequate insurance to cover these risks.
Werkplek050’s Limited Liability
Werkplek050 is not liable for damages to the User’s or third parties’ persons or property due to:
• Visible and hidden defects in the office space, building, or complex.
• Weather conditions, limited accessibility, or service interruptions (e.g., gas, water, electricity, ventilation, or air treatment).
• Malfunctioning installations, equipment, gas or liquid leaks, fire, explosions, or other incidents.
• Disruptions in the use of office space or interruptions in Werkplek050’s service.
• Loss of personal items or belongings within the coworkspace
Werkplek050 is not responsible for:
• Business losses suffered by the User.
• Damage caused by other Users or third parties.
• Errors made by Werkplek050 employees.
• Lost revenue, lost profits, expected cost savings, data loss, third-party claims, or consequential damages.

User Responsibility & Insurance Requirement
The User must take timely measures to prevent and limit damage and immediately inform Werkplek050 of any damage or potential risks. The User is strongly advised to obtain insurance against losses, damages, costs, or claims.
If Werkplek050 is unable to provide services for any reason, its liability is limited to repaying a reasonable portion of the basic amount. Any costs incurred due to the User’s negligence will be charged to the User.

15. Default Determination
If the User does not comply with the agreements in this contract, Werkplek050 has the right to financial compensation. This includes reimbursement for any damages suffered, including but not limited to physical damage to the coworking space, as well as any costs incurred to restore them. Prior notice or a formal warning is not required for Werkplek050 to enforce this right.

HOUSE RULES
1. Locking and leaving the building
If User has been provided keys, then he must at all times lock the main and front door if he is the last one to leave. Also windows must be closed and lights must be turned off. If User has no keys, he must make sure that he is not the last person to leave with the ability to lock the building. In case this happens, the manager of Werkplek050 must be contacted immediately.

2. Professional Conduct
o Employees and clients must behave professionally at all times. During the use of office space, meeting rooms, or flexible workspaces, clients must be mindful of noise levels. Sound must be kept at a level that does not disturb other users of the office, meeting rooms, or workspaces. Clients must follow all instructions provided by Werkplek050 regarding workspace use, security, and other shared rules.

3. Smoking
Smoking is strictly prohibited inside all areas of Werkplek050.

4. Parking
• Parking on site by the User and/or guests of the User is not permitted. Bicycles must be placed at the back of the site in the shared bicycle shed.

5. Personal Equipment
• Any equipment that clients bring to Werkplek050 remains at their own risk. Werkplek050 is not responsible for the loss or damage of such equipment.

6. Safe Work Environment
• Employees and clients of Werkplek050 have the right to work in a safe environment free from threats, harassment, or insults.
• Werkplek050 reserves the right to terminate a client’s agreement immediately in cases of such behavior toward its employees.